Permit staff without adding headcount.
Clear Property Records acts as an outsourced permit department for commercial construction teams that need permit coordination, tracking, applications, corrections, inspections, Permit Closure, and city follow-up.
We help developers, architects, contractors, franchise operators, restaurants, retailers, and commercial property teams keep permit work organized across single projects and multi-site rollouts.
Built for teams that manage more than one permit.
Clear Property Records supports commercial teams that need repeatable permit tracking, document control, city coordination, and follow-up across projects, locations, and review cycles.
Developers
Need permit tracking across active projects, tenant improvements, and Permit Closure milestones.
Architects
Need a coordination partner after drawings are prepared and city comments begin.
Contractors
Need application tracking, correction routing, inspection support, and city coordination without adding staff.
Franchise & Rollout Teams
Need repeatable permit support across multiple locations, jurisdictions, and opening deadlines.
The permit-management work that keeps projects moving.
Intake and project setup
Address, project scope, deadline, contact list, and document organization.
Jurisdiction research
City, county, department, form, and routing review.
Permit package review
Document checks before filing, correction response, or resubmission.
Application coordination
Permit applications, submittal steps, and filing coordination.
City coordination
Review tracking, department follow-up, and status updates.
Correction routing
City comments organized, assigned, tracked, and routed for response.
Inspection support
Inspection scheduling, status tracking, and issue coordination.
Permit Closure support
Final approvals, certificates, Permit Closure, and project records.
Permit archive
Organized records for future projects, renewals, audits, or repeat work.
A permit department built around intake, tracking, and next action.
Address, scope, timeline, team contacts, and documents collected.
Jurisdiction, forms, permit requirements, and missing items identified.
Applications prepared, organized, and submitted through the required process.
Permit status, city comments, deadlines, and next actions tracked.
Corrections, resubmissions, inspections, and Permit Closure tasks coordinated.
Approved documents, Permit Closure records, and final files organized for future use.
Less scattered follow-up. More controlled permit visibility.
Without a Permit Department
- Permit status lives in emails, portals, and scattered notes
- City comments get missed or delayed
- Architects, contractors, and owners chase each other for updates
- Inspections and Permit Closure steps fall behind
- No single place to see what happens next
With Clear Property Records as Your Permit Department
- Clear intake and document organization
- Permit tracking and next-action updates
- Corrections routed to the right party
- Inspection and Permit Closure steps monitored
- One coordination layer between the project team and the city process
Use Clear Property Records by project, by rollout, or as ongoing permit support.
Project-Based Support
Best for single commercial projects, tenant improvements, renovations, restaurants, retail spaces, and buildouts.
Multi-Site / Rollout Support
Best for franchise operators, retail teams, restaurant groups, and companies opening or renovating multiple locations.
Ongoing Permit Desk
Best for developers, architects, contractors, and commercial property teams that need recurring permit coordination without hiring internal staff.
Know where the permit stands.
Clear Property Records organizes permit status, document needs, city comments, responsible parties, inspection steps, Permit Closure items, and next actions so commercial teams can see what needs attention.
Permit experts backed by AI-assisted tracking.
AI-assisted workflow supports intake, research, document organization, permit tracking, correction routing, inspection status, Permit Closure tasks, and permit archive management.
Build a permit desk around your projects.
Submit your project details. Clear Property Records will review whether project-based support, rollout support, or an outsourced permit department model fits the work.